Basic Guide for Overseas Business Travel

Posted on July 2, 2014 at 2:12 pm

Preparing for overseas business travel is not the same as planning for a trip in your country. This is because there are a couple of things you need to take care of to make sure your trip is successful without any major hitches. For instance, you need to make sure that all the travel documents are in check at least 2-3 months before you travel especially in cases where you need updated passports, visas and vaccinations depending on the country you will be visiting. Other things you need to check include:

Have a well planned itinerary 

An itinerary that has been well thought off reflects what you and your company want to accomplish at the end of the trip. Take into consideration relative priorities and goals before you write one down to get the one that works best for you. Make sure that your schedule is flexible enough so that you do not have to rush through things and you can also deal with unexpected problems without causing a storm. Leave a copy of this with someone you trust so that they can know where you are at all times in. You should also leave your planner with an emergency contact list.

Research on culture 

When visiting a foreign country, it is essential to do extensive research on the people and culture here. This will help you when it comes to brushing up on differences in negotiating styles, gift giving styles, attitudes towards punctuality and the proper use of tiles and names which comes in handy as you are conducting business.

Learn etiquette practices and protocol 

Study in depth the general protocol as well as etiquette of the country (s) you are visiting. Understanding how you are supposed to manage appointments and greet your counterparts in advance is very helpful. Confirm normal business hours and working days and also take into account any foreign holidays. Misunderstandings over body languages and gestures may not only embarrass you but could also lead to business complications. For this reason, have adequate information on business manners, dietary practices, religious customs, acceptable dressing code, humor and any other important thing as this normally vary widely in different countries.

Learn the native language 

When planning overseas business travel trip, it is important to try and learn something in regards to the language of the country. This is highly welcome as your business associates will truly appreciate any honest attempt. Other than studying the language there is also the option of hiring a translator. You do not have to learn the entire language as you can learn some important phrases that go to show you are really interested.

It is also important to make sure you are safe when on overseas business travel. This implies that you should check out any travel adversaries that have been issued by the government to make certain that you make informed travel decisions. It is also highly recommended that you get travel insurance which will help you out a great deal in case something happens while on your business trip.

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